Financial plan at incorporation where required
Request the most recent version from your accountant or company manager. Add changes and attachments; the office determines which additional reports are needed.
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YOUR PREPARATION · ENTREPRENEURSHIP
Specific documents for your meeting. Indicate what is ready, where you need help, and what is not applicable.
Prepare what you already have. A missing document is no reason to postpone your first appointment. We will discuss what we can obtain for you.
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Which documents should I provide?
Bank certificate and origin of funds
Request the document from your bank or download it from your own online banking environment. State the date and file reference. Provide statements, never passwords or access codes.
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Reports on contributions in kind where required
Provide the complete version with date, attachments and later amendments. Do you not have this document or do you not know if it exists? Select “Help needed” and discuss it with the office.
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Identification and representation documents
Provide the complete version with date, attachments and later amendments. Do you not have this document or do you not know if it exists? Select “Help needed” and discuss it with the office.
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Existing articles of association, share register and shareholder agreements
Request the most recent version from your accountant or company manager. Add changes and attachments; the office determines which additional reports are needed.
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Resolutions, summons and powers of attorney upon amendment
Provide the complete version with date, attachments and later amendments. Do you not have this document or do you not know if it exists? Select “Help needed” and discuss it with the office.
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What do we record?
We examine the documents and legal implications. You do not need to work out the arrangement yourself beforehand. We will agree on which missing documents we can request.
A check mark means you have prepared this item. It does not mean that the office has already checked the documents or that your file is complete.
You want to review this together
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More explanation: Incorporating a company.
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"Share early with people who ask questions instead of imposing your plan."
Your questions, step by step
Starting a business requires many choices. We help you make clear legal arrangements and coordinate the preparations with your accountant.
Why do I go to the notaire for this?
The civil-law notary draws up the deed of incorporation for the legal forms that require it and helps document agreements on management and shares. Your accountant assists in preparing the financial viability.
How do I incorporate a company?
Compare the legal forms and work out your financial plan.
Determine founders, contributions, shares and management.
After verifying the required documents, the deed and publication follow; coordinate further start-up with the accountant and enterprise counter.
How does this proceed and how long does it take?
There is no fixed incorporation deadline. A complete financial plan and the necessary bank certificates or reports must be available in time.
Do not start activities without first checking which registrations and permits are required.
Which documents should I provide to the notaire?
What does the notaire do and investigate?
- Which form and incorporation documents are required?
- Are contributions, financial plan and any reports present?
- Are powers, share rights and resolutions legally consistent?
- Which deed and publication are necessary? The financial viability is prepared with your accountant.
We agree on which searches the office will conduct and which information you, your bank or another expert will provide.
What should I pay attention to before I sign?
Check voting rights, profit distribution, who may bind the company and what happens upon departure, death or conflict. Discuss personal guarantees separately.
Is a passage still unclear? Feel free to ask for an explanation with an example from your own situation. Only sign when you understand what you are agreeing to.
What else must I arrange afterwards?
Monitor KBO, VAT, social status, UBO registration and permits with the competent service or advisor. Agree specifically who will do what and by which date.
Which practical tips can help me?
Make arrangements for disagreements while you still cooperate well. Also discuss how a shareholder can exit.
What do these words mean?
- Articles of association
- the basic rules of the company.
- Contribution
- money, goods or other permitted contributions a founder makes available.
- UBO
- the natural person who is ultimately the owner or has control.
Where can I find more explanation or help?
You do not have to phrase your question in legal terms. Tell what concerns you, what you want to arrange and if an important date is approaching.
We will look together at the next step. We agree in advance on how the office will assist you and what costs are involved.
Ask your question to the officeMake an AppointmentNotaris.be: establishing a companyGeneral explanation for your preparation. The rules and documents that apply to you are determined based on your file.