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    Notariaat Wellens

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    "Protection gives a plan the chance to first become yours."
    Paul Wellens

    Your questions, step by step

    Starting a business requires many choices. We help you make clear legal arrangements and coordinate the preparations with your accountant.

    Why do I go to the notaire for this?

    The civil-law notary draws up the deed of incorporation for the legal forms that require it and helps document agreements on management and shares. Your accountant assists in preparing the financial viability.

    How do I incorporate a company?

    1. Compare the legal forms and work out your financial plan.

    2. Determine founders, contributions, shares and management.

    3. After verifying the required documents, the deed and publication follow; coordinate further start-up with the accountant and enterprise counter.

    How does this proceed and how long does it take?

    There is no fixed incorporation deadline. A complete financial plan and the necessary bank certificates or reports must be available in time.

    Do not start activities without first checking which registrations and permits are required.

    Which documents should I provide to the notaire?

    Prepare what you already have. You do not need to wait until your folder is complete to make an appointment.

    Is a document missing or do you not know where to find it? Check the help for each document. We will discuss what the office can obtain for you and what you still need to provide yourself.

    Where can I find this?

    Request the most recent version from your accountant or company manager. Add changes and attachments; the office determines which additional reports are needed.

    Where can I find this?

    Request the document from your bank or download it from your own online banking environment. State the date and file reference. Provide statements, never passwords or access codes.

    Where can I find this?

    Provide the complete version with date, attachments and later amendments. Do you not have this document or do you not know if it exists? Select “Help needed” and discuss it with the office.

    Where can I find this?

    Provide the complete version with date, attachments and later amendments. Do you not have this document or do you not know if it exists? Select “Help needed” and discuss it with the office.

    Where can I find this?

    Request the most recent version from your accountant or company manager. Add changes and attachments; the office determines which additional reports are needed.

    Where can I find this?

    Provide the complete version with date, attachments and later amendments. Do you not have this document or do you not know if it exists? Select “Help needed” and discuss it with the office.

    These check marks only remain on the opened page and are not sent to the office.

    Open the checklist: ready, need help or not applicable
    What does the notaire do and investigate?
    • Which form and incorporation documents are required?
    • Are contributions, financial plan and any reports present?
    • Are powers, share rights and resolutions legally consistent?
    • Which deed and publication are necessary? The financial viability is prepared with your accountant.

    We agree on which searches the office will conduct and which information you, your bank or another expert will provide.

    What should I pay attention to before I sign?

    Check voting rights, profit distribution, who may bind the company and what happens upon departure, death or conflict. Discuss personal guarantees separately.

    Is a passage still unclear? Feel free to ask for an explanation with an example from your own situation. Only sign when you understand what you are agreeing to.

    What else must I arrange afterwards?

    Monitor KBO, VAT, social status, UBO registration and permits with the competent service or advisor. Agree specifically who will do what and by which date.

    Which practical tips can help me?

    Make arrangements for disagreements while you still cooperate well. Also discuss how a shareholder can exit.

    What do these words mean?
    Articles of association
    the basic rules of the company.
    Contribution
    money, goods or other permitted contributions a founder makes available.
    UBO
    the natural person who is ultimately the owner or has control.
    Where can I find more explanation or help?

    You do not have to phrase your question in legal terms. Tell what concerns you, what you want to arrange and if an important date is approaching.

    We will look together at the next step. We agree in advance on how the office will assist you and what costs are involved.

    Ask your question to the officeMake an AppointmentNotaris.be: establishing a company

    General explanation for your preparation. The rules and documents that apply to you are determined based on your file.

    FIRST OVERVIEW

    Starting your own business begins with your plans, responsibilities and resources. See what you need to arrange practically and which questions about the business form and agreements you want to discuss.

    Discuss your enterpriseView your next steps

    1. Start with the starter's guide

      Explore formalities, social protection and the questions relating to a sole proprietorship or company.

      View the explanation and preparation

    2. Organise the agreements

      Who participates, who contributes what and how are decisions made? Bring your plans and proposals.

      View the explanation and preparation

    3. Discuss what still requires investigation

      The office integrates the notarial questions with your plans and the information from your other advisors.

      View the explanation and preparation
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    What do we record together?

    You bring your question and the available documents. We discuss which information is missing, what needs to be investigated and who takes which step. Assignment, fee and timing are discussed in advance.

    Prepare your question by e-mailDetailed explanation on this subject
    View my preparation

    You save this for your own consultation. The office does not receive anything via this button.