Title deed and existing basic deed with amendments
Search in your deed folder, Izimi or Mijn akten. Cannot find the deed? Provide the address, estimated date and possibly the previous notarial office; we will see how to request a copy.
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YOUR PREPARATION · DEEDS
Specific documents for your meeting. Indicate what is ready, where you need help, and what is not applicable.
Prepare what you already have. A missing document is no reason to postpone your first appointment. We will discuss what we can obtain for you.
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Which documents should I provide?
Survey and division plans
Search among your house documents, architect or contractor. Report renovations for which you find no documents. The office discusses which information is needed from the municipality or an expert.
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Report on shares by expert
Request the most recent version from your accountant or company manager. Add changes and attachments; the office determines which additional reports are needed.
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Permits
Search among your house documents, architect or contractor. Report renovations for which you find no documents. The office discusses which information is needed from the municipality or an expert.
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Minutes of general meeting and voting results
Provide the complete version with date, attachments and later amendments. Do you not have this document or do you not know if it exists? Select “Help needed” and discuss it with the office.
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Data of the property manager and internal regulations
Request the documents from your syndicus or find them with the deed of purchase. Provide the contact details of the syndicus so that the office can request the necessary information.
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What do we record?
We examine the documents and legal implications. You do not need to work out the arrangement yourself beforehand. We will agree on which missing documents we can request.
A check mark means you have prepared this item. It does not mean that the office has already checked the documents or that your file is complete.
You want to review this together
This overview will not be sent. Bring it with you to your appointment or discuss it at your first contact.
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You provide your documents through the channel agreed with the office. No documents are uploaded or choices sent on this page.
More explanation: How do I buy or sell a house?.
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“Do I understand correctly that this is your choice?”
Your questions, step by step
What belongs to you and what do you share with the other owners? We help you understand the agreements about the building and the costs.
Why do I go to the notaire for this?
The notaire records the legal division of a building based on plans, reports and the necessary decisions. The description determines what is private and what is common.
How are apartments and common parts recorded?
Provide title deeds, plans and the report about the shares.
Have permits and the required consents or decisions examined.
Check the draft with the plans before the deed.
How does this proceed and how long does it take?
The timing depends on expert reports, permits, owners' decisions and any bank approvals. A change cannot always be decided by one owner alone.
Which documents should I provide to the notaire?
What does the notaire do and investigate?
- Do the plans, ownership and permits correspond with each other?
- Are the required decisions and consents in place?
- Are private parts, common parts and shares correctly described?
- Do usage rights and cost allocation fit the intended purpose?
We agree on which searches the office will conduct and which information you, your bank or another expert will provide.
What should I pay attention to before I sign?
Check apartment, storage room, parking space, shares and cost allocation. A usage right on a garden is not necessarily ownership.
Is a passage still unclear? Feel free to ask for an explanation with an example from your own situation. Only sign when you understand what you are agreeing to.
What else must I arrange afterwards?
Send the adjusted documents to the syndic and keep them with your deed of ownership. Ensure that management and cost settlements align with the new arrangement.
Which practical tips can help me?
Compare the text with what is shown on the plans, including terraces, roofs and technical rooms.
What do these words mean?
- Private
- the part that belongs individually to one owner.
- Syndic
- the manager of the co-ownership.
- Quotities
- the shares in the common parts.
Where can I find more explanation or help?
You do not have to phrase your question in legal terms. Tell what concerns you, what you want to arrange and if an important date is approaching.
We will look together at the next step. We agree in advance on how the office will assist you and what costs are involved.
Ask your question to the officeMake an AppointmentHow do I buy or sell a house?General explanation for your preparation. The rules and documents that apply to you are determined based on your file.